How To Select The Right Business Printer

If you own a business and have the need for a new business printer, you may be overwhelmed with all the choices available. Your business may be small, but there may be printing tasks that need to look great. In such cases, you will want professional looking documents that convey the professionalism of your office. Below are some considerations in choosing the right printer for your office:


  • Upfront cost. What kind of budget does your business have for office equipment?
  • Long term costs. What will it cost for toner cartridges and maintenance? Are there less expensive options that can get the job done just as well?
  • Printing speed. This will depend on how many documents your organization will be printing in an hour or in a day. Speed may not be as important if you're not printing documents in bulk.
  • Printing quality. Do you simply need to print some basic instructions, employee educational materials, or guides? Quality may not be as important in such cases. If, on the other hand, your business is printing legal contracts, quality is an important feature of the printer you will choose.

More information on printers


If you're looking for volume and print quality, Brother carries a full line of laser jet printers for the office. The monochrome laser jet printer is suitable for most office situations where there is no advertising or color needed in producing documents. There are printers in this brand for every office budget.


HP makes a cartridge-less, monochrome printer option for the office. It's suitable for printing a few thousand documents every month and is cost effective, because it does not use cartridges. This is a good option for companies that print occasional documents or under 100 documents every day.


Xerox makes the B12 model which prints fast, is said to have good print quality, and is relatively inexpensive to operate, for a monochrome printer. 


The Epson EcoTank Pro ET5850 is another monochrome model that offers good print quality, speed, and efficiency. It also comes with free ink for two years, making it a more affordable option for the budget minded office. This model comes with high customer ratings.
If you're still unsure of which business printer to buy, read customer reviews. You will want to read reviews from businesses similar to yours, doing similar printing jobs by volume and quality. In some instances, you can ask previous buyers questions about the printers they have purchased for their offices.


Printers suitable for business come in all sizes and shapes. You will need to decide what functions are a necessity and which ones are not needed in your business at all. Then you can better compare apples to apples, instead of apples to oranges. You can compare printers by features, such as quality and operating costs. There is no need to spend extra money on a printer with features that will never be used, when there are suitable, affordable models to fit you business needs and get the job done in a timely, and efficient manner.